Contract terms and policies are listed below.
View instructions on how to sign a contract.
Contract Terms and Policies
This on-line contract is in effect for the entire academic year or for the remainder of the academic year if signed after the start of the fall semester. Assignments cannot be guaranteed if a student does not check-in to assigned space by noon on the first day of classes. Arrangements for late check-in may be made by contacting KU Student Housing in advance. This contract for space may not be assigned or transferred and the space reserved may not be sublet.
General Administration of Student Housing
The status of the University of Kansas as a residential academic community and each resident’s position in that community requires certain policies and regulations to protect and promote educational activity, maintain order, and manage behavior affecting the freedom and privacy of others.
The university has the authority to establish and enforce housing policies and regulations developed within applicable statutes and Board of Regents policies. KU Student Housing hires and trains staff to participate with residents in conflict resolution and document incidents, initiating disciplinary action as appropriate.
General Policies Governing Occupancy
Every resident must check-in with staff of the living unit at initial occupancy and check- out when permanently vacating the assigned unit. According to the Contract Cancellation policy, residents who withdraw from school or cancel a housing contract must move out within 24 hours of withdrawal or cancellation. Except for residents who negotiate a modified check-out, residents must vacate within 24 hours following their last final examination.
Only a regularly enrolled student may occupy space in university housing. Full-time student status is normally required for residents but exceptions to full-time status may be made for good cause.
The university will determine whether a contract for space will be accepted. Persons who have a criminal record involving a felony offense are not eligible for university housing. The University of Kansas requires students living on campus to receive the meningitis vaccine.
The university retains the right to enter living areas under conditions described in the KU Student Housing Handbook. Each student’s right to privacy will be respected while living in student housing units. Maintenance requests initiated by residents constitute permission to enter the space where maintenance or repair is to be completed. Assigned space may be used for personal residence only. Activity involving regular use of housing facilities for personal financial gain is prohibited.
Unoccupied spaces are reserved for use by the university. Residents who have contracted for a roommate will be assigned a roommate or asked to move to an existing vacancy. Failure to move or refusal of a roommate assignment by an established date will result in charges at the higher cost rate.
Roommate and Building Assignments
No assignment is made on the basis of race, religion, color, disability, national origin, ancestry, and, to the extent specified by law, age or veteran status. Each resident may select space and roommates on-line based on contract date. The university determines re-assignments or other occupancy changes. On rare occasions, a resident may be required to move in order to accommodate an individual with unique physical requirements, to address maintenance concerns, or resolve unforeseen situations.
Residents may request to transfer between rooms or buildings as space permits and if approved by Student Housing staff. Generally, the same policies and regulations apply in all units. When modified payment schedules, different amounts due, or new regulations apply, residents agree to these changes as a condition of the transfer agreement. An administrative fee may be assessed.
Students who need assistance with building or room assignments, including those with diverse sexualities and gender identities, are encouraged to contact the Student Housing Assignments Manager: (785)864-4560. Students who need assistance with a medical condition or who have a disability should establish a file with KU Academic Achievement and Access Center, 22 Strong Hall, 1450 Jayhawk Blvd., Lawrence, KS 66045.
Obedience to the laws of the land and conduct rules of the university is expected of residents, visitors, and guests.
Acts contrary to federal, state, or local laws, and university regulations such as, but not limited to, sex offenses, gambling, possession and/or use of illegal drugs and/or controlled substances, theft, and disruption constitute violations of student housing policy. Recognition of the personal and property rights of others is expected of residents, visitors, and guests. Weapons are prohibited in all Student Housing facilities. Pursuant to Kansas law, the concealed carry of handguns shall be permitted on University campuses beginning on July 1, 2017. All facilities are tobacco-free.
Students who sign a housing contract agree to the policies and regulations in this contract, those found in the KU Student Housing Handbook available at www.housing.ku.edu, and other official publications, including: 1) The Code of Student Rights and Responsibilities for the University of Kansas; 2) The University of Kansas Parking Regulations; and, 3) a safety information poster provided in living units. In addition, I give consent for my photograph or likeness to be used in publicity programs created for KU Student Housing.
Violation of or Failure to Follow Policies or Regulations
Violation by a resident of federal, state. or local laws, or the policies or regulations referenced above, or failure to independently manage daily life functions to the extent that custodial care might be required, may result in disciplinary sanction, cancellation of the housing contract, revocation of future guest privileges, and/or other consequences including liability for full contract costs when the contract is cancelled by KU Student Housing. If a contract is cancelled for violation of a policy or regulation, the student may not reapply for student housing for a period of one calendar year from the end of the contract period in which the cancellation was effective.
A student housing contract may be immediately suspended and the resident required to vacate the premises when circumstances indicate the resident’s continued presence in the living unit may constitute danger, or threat of danger, to property, the resident, or others in the housing system.
Contracts of residents who are arrested for alleged criminal acts or against whom criminal charges are pending may be suspended under this policy. The resident will receive written notice from KU Student Housing stating reasons for an interim contract suspension and the time and place for a hearing to be held within five class days at which time the resident has an opportunity to show why continued presence in the housing unit does not constitute a danger, or threat of danger, to others, the resident, or property.
In lieu of an interim contract suspension, a resident may be assigned to another space, be restricted from entering specified housing areas or units, and/or be restricted in other privileges normally allowed to residents of university-owned student housing.
Damage to Property / Personal Insurance
Residents are financially responsible for any damage they may cause in public or private areas of student housing units. Academic records at the university may be withheld for nonpayment of obligations such as lost keys, broken or missing furniture, and other debts owed to KU Student Housing.
Residents understand and acknowledge that insurance carried by the university covers university property only and agree to provide for their own protection against loss or damage to property, personal injury, or liability. Residents further understand and agree that claims for injury or damage to persons or property resulting from the negligent or wrongful acts or omissions of KU Student Housing and approved personnel acting in the course of their employment, are governed by the terms of the Kansas Tort Claims Act, K.S.A. 75-6101 (1994), et.seq.
Failure to Vacate Policy
Residents are responsible for their own personal property at all times. When residents have not vacated assigned space as scheduled (following internal transfers as well as at the end of a contract period) and have not removed personal property, Student Housing staff will make a reasonable attempt to contact the residents. Residents who have not vacated assigned space as scheduled or at the end of a contract period will be charged $50 per day plus the daily rate for each day they remain in the assigned space. If after 48 hours, residents have not vacated the assigned space, personal property remaining will be removed and stored at the residents’ expense.
Residents will be charged $20/hour per employee involved in removal and/or storage of personal property ($50 minimum), and a monthly storage fee of $50. Personal property removed by Student Housing staff will be stored for 30 days. After 30 days, the items will be considered abandoned and donated to charity or discarded. KU Student Housing is not liable for damage to or loss of property that might occur during the course of removal or disposal. Residents will be billed for all costs incurred in removing personal property and restoration of the unit to usable space.