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Summer Conferences

This page is for summer conferences. If you want summer school housing, see our contract section.

Welcome to summer at the University of Kansas! We look forward to welcoming diverse guests and know that powerful experiences and learning opportunities will take place here. The above slide show gives you a sense of the beautiful, light, airy classroom space available within the hall, and the wide range of dining options you can expect.

Summer Conferences at KU
KU Student Housing
422 W 11th Street, Suite DSH
Lawrence, Kansas 66045
785-864-4560


General Yearly Timeline


KU Student Housing will work with you to provide the highest level of customer service to camps and conferences, including discussing your special requests. The conference timeline:
  • Pre-registration is now open.
    Materials due to KU Student Housing at the end of February. Building assignments are first-come, first-served.
  • Contracting begins early March. Booking details confirmed.
  • Contracts due in April.
  • Pre-arrival meetings begin: April 2017
  • All payments due: September 2017
 

Accommodations


KU offers a wide variety of housing options and meeting space for your camp or conference. If you don't see something you need, ask us. We can work with special requests you may have.

Sleeping Room Types and other amenities

  • Traditional double room, renovated double room, 4-person suite with bath, 3-person room, 2-person room with bath, 2-person suite with bath
  • Fully air-conditioned
  • Linen packages, which provide fresh linens weekly, can be requested and placed in rooms upon the participants' arrival
  • Wireless Internet
  • Group and meeting space available upon request

Building Profiles

    Group A

    Oliver

    Group B

    Ellsworth GSP Hashinger Lewis Templin

    Group C

    Oswald Self

    Scholarship Halls

    Margaret Amini K.K. Amini Krehbiel Rieger
    Conference meeting space

    KU Student Housing offers meeting space to your conference that ranges from smaller meeting rooms to auditoriums.

    • Each building has commons spaces, including lobbies, lounges, and study spaces.
    • KU Student Housing also offers several conference room and classrooms, all of which have wireless internet available.
    • You may reserve meeting space in any open building, regardless of where guests are staying.
    • Reservations are based on a first-come first-served basis.
    • Student Housing can offer participants a technology-equipped classroom in Daisy Hill Commons, GSP, Oliver or Templin. These spaces are available at a daily rate.

    KU Student Housing will connect you with campus partners to make arrangements for on-campus space. On-campus space is reserved, maintained, and billed by those units, not by KU Student Housing.

    KU Student Housing is committed to your safety and satisfaction. This guide, A Look Inside Summer at KU, outlines policies and procedures to help guests have the best possible experience. Please review it and ask us any questions you may have.

     

    Annotated version of the conference planning guide

    August – September
    1. Evaluate last year’s camp experience to consider any changes for this year.
    2. Consider your needs and preferences for housing and dining.
    3. Estimate your guest numbers.
    4. Finalize registration form and obtain each participant’s emergency contact, relevant medical information, and any special dietary needs.
    October
    1. Finalize building preferences, dining needs, and projected participant numbers.
    2. Begin outlining a daily schedule if you have needs for commons rooms, meeting rooms, or other campus spaces.
    3. “Early Bird” registration discounts and other incentives can boost attendance at your conference.
    November – February
    1. Review the cost estimates from KU Student Housing.
    2. Continue to monitor registration numbers.
    3. Secure your building selection and space preferences, which are first-come, first-served.
    March – April
    1. Review the KU Student Housing contract, mailed to you in February.
    2. Determine details of daily schedule, staff hiring, and overall camp functions.
    May
    1. Conference coordinators meet with KU Student Housing and Dining Services a month before the camp.
    2. Submit guarantee numbers three weeks before camp begins.
    3. Train staff.
    4. Attendees should be given essential information. Suggest a packing list when they register.
    August
    1. Evaluate the camp and begin planning for next summer.

    Your group planning guide


    Information You Should Collect
    1. Personal information (name, address, birthdate, work-, home-, and cell phone number, email, 24-hour emergency contact).
    2. Health information (medications, allergies, or conditions that may be useful in case of emergency).
    3. Dietary considerations.
    4. Accessibility needs, including mobility, needs, hearing or vision impairment or use of a service animal.
    Staff Training Before Arrival
    • Camp directors and staff will attend a building orientation to review buildings, policies and procedures.
    • Staff Ratios and Training
    • Youth groups require one on-site staff member for every 15 campers.
    • Recommended training topics include
      • Medical emergency response.
      • Severe weather protocol.
      • Crisis and emergency procedures.
      • Notification of guardians.
      • On-call responsibilities and 24-hour response plan.
      • Working with Student Housing staff.
      • Managing camper behavior; including lost camper protocol.
      • Information sharing and privacy.
      • Bullying and hazing prevention.
      • Child abuse prevention.
    Several music camps are part of the summer conference program

     
    Sports camps are popular.

     
    Student Housing provides home for basketball summer camps.

     
    Summer campers are easily recognized by their "Student Housing" lanyard.

     
    Music summer campers typically are housed in residence halls.

     
    Music campers live in residence halls and take classes in other KU buildings.

     
    Pharmacy is another summer camp hosted in KU Student Housing.

     

     

     


    Student Housing News
    Apply now for Student Housing Director
    More than $200,000 in annual scholarships to returning residents
    Academic success: More than 94 percent of first-time, full-time freshmen in student housing enroll for the next semester
    5,100 residents choose student housing each year
    Residence hall rates are almost $2,000 less per year than the national average for public schools
    — College Board
    $4 million alumni gift funded Krehbiel Scholarship Hall
    Options include suites, private bedroom with shared bath, two-person rooms, scholarship halls, and apartments
    Oswald and Self residence halls opened in 2015
    One bill covers all costs: room, food, utilities, and wireless Internet
    One of 34 U.S. public institutions in the prestigious Association of American Universities