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Email to residents with updates on guest policy, off-campus testing, Thanksgiving preview

Thursday, October 1, 2020
Email sent to all KU Student Housing residents on Sept. 30

Important information for on-campus residents  

Please read this email, which covers three important items that affect all on-campus Student Housing residents. Below, you'll find an explanation of October's guest policies for residents, information about off-campus COVID-19 testing, and a preview of Thanksgiving break.  


Guest policy restrictions extended into October 
Based on the continued need to protect the on-campus community, the restrictions on guests in your building have been extended through October. Over the next month, Student Housing will hold discussions with student representatives from all hall governance organizations about this guest restriction. 


The dialogue will include a discussion of changing the guest policy in ways that will accommodate unique needs presented in each of the on-campus communities. Student leaders will be included from AURH representing the residence halls, ASHC representing the scholarship halls, and APLA representing the apartment communities. If you wish to have your opinion heard or you have an idea about how your community can more safely accommodate guests, contact the hall government representatives in your community. 


If you've taken a COVID test at off-campus location 

As the semester continues, we all need to continue monitoring our health for COVID-19 symptoms and take precautions including wearing a mask in public settings and social distancing. If you feel ill, notify Watkins Health Services immediately via phone call 785-864-9500. Watkins will notify Student Housing and we can assist you with any quarantine or isolation recommendations. The full process is detailed here 


If, however, you've taken a COVID-19 test off-campus— for instance, from a local pharmacy, your personal physician, or other medical professional — you must alert Student Housing that you’re awaiting test results and help protect your community while you’re not feeling well. Our office does not always receive notification from off-campus COVID-19 testing sites. Please notify a hall staff member (RA, Proctor, etc.) or the front desk of your community. That person will be able to connect you with resources to help you determine next steps regarding how to isolate or quarantine safely.  


Thanksgiving break preview 
Every current resident who requires on-campus housing will have it from Thanksgiving through finals. However, due to changes in the KU academic calendar, most students will leave Student Housing facilities by noon, Wednesday November 25. That's when all buildings shift to limited operations and the semester concludes through on-line instruction and finals ending December 11.  


For students who leave at Thanksgiving, a prorated credit for part of the fall semester housing charges will be provided. Students who are returning for the spring 2021 semester will be permitted to leave their belongings in their rooms over the extended break period. A registration process to stay after Thanksgiving will be established. We will send a separate email in mid-October with information about the Thanksgiving check-out process. 



Questions? Contact:  
KU Student Housing 


Email sent to all KU Student Housing residents on Sept. 4

Dear Residents, 

Thank you. Since you've arrived on campus, you have been asked to do things previous classes of Jayhawks were not asked to do. You have accepted the responsibility to care for yourself and your community by wearing a mask, practicing social distancing, participating in COVID-19 testing during move-in and adhering to adjustments both inside and outside the classroom. 

We are asking your compliance with two other policy changes, based on the continued need to protect the on-campus community: 

  • When you enter your KU Student Housing building, you may be asked to check in by either swiping your KU ID card to unlock the door or having the front desk assistant scan your card. 
  • The restrictions on guests in your building has been extended through at least Sept. 30, 2020.  (The previous guest restriction was set to expire on Sept. 8.) 

Guests are defined as: any person attempting to enter a community that they are not assigned. You can visit other residents who live in your assigned building. When doing so, we ask that you do not gather in large groups, that you wear a mask and that you practice social distancing. Violations of the guest policy will be documented and follow up with the individual will occur through the student conduct process. 

KU Student Housing continues to partner with regional and national health officials and emergency management organizations to respond to evolving circumstances.  So thank you (again!) for complying with the new policies and for understanding that it is everyone’s responsibility to keep our communities healthy. 


More than $200,000 in annual scholarships to returning residents
Academic success: More than 94 percent of first-time, full-time freshmen in student housing enroll for the next semester
5,100 residents choose student housing each year
Residence hall rates are almost $2,000 less per year than the national average for public schools
— College Board
$4 million alumni gift funded Krehbiel Scholarship Hall
Options include suites, private bedroom with shared bath, two-person rooms, scholarship halls, and apartments
Oswald and Self residence halls opened in 2015
One bill covers all costs: room, food, utilities, and wireless Internet
One of 34 U.S. public institutions in the prestigious Association of American Universities