Event and Meeting Space Reservations


KU students may reserve Housing event spaces.


What space is available

Student Housing buildings offer spaces that range in size from small study rooms, conference rooms, full classrooms, and large theaters. Each building also has open lobbies and lounges. See the descriptions of the available spaces below.

Eligibility, extras

Request a meeting space 48 hours in advance of the event.

Residents may reserve spaces in any Student Housing building, regardless of which building they live in. You must provide any additional technology, chairs or tables (beyond what is already in the room) that you may need. Reservations for Mrs. E's Dining Center are made through KU Dining Services

To reserve meeting space

Email Lana Crowe at lanacrowe@ku.edu and include this information:

  • Name
  • KU email
  • KU Affiliation (resident, student or student organization)
  • Date needed (request should be made 48 hours prior to this date)
  • Time of the event, from beginning to end.
  • Topic of the event, or event name
  • Name of space you are requesting (find the name just beneath the photo in the list below).
    • If you're asking for more than one space, you'll need to send a separate email for each space.

Email requests are monitored and answered only between the hours of 8 a.m. and 5 p.m., Monday through Friday.

When you arrive at the location

Maintain your email confirmation and show it to the front desk staff when you check in at your requested building. This will confirm for the desk employee that you've reserved the space so they can let you in.




Lewis Event Spaces

Lewis Hall hall offers Conference Room 218 and Conference Room 220. Photos and room details will be added at a future date.
exterior view of Lewis Hall



Stouffer Place Event Spaces

Stouffer North offers Conference Room 112. Photos and room details will be added at a future date.
exterior view of Stouffer Place



Outdoor Event Spaces

Outdoor event spaces are also available to reserve. No chairs or tables are provided. Outdoor spaces include:
1. The Daisy Hill quad between Self, Oswald, Hashinger, and Lewis halls.
2. The lawn at GSP and Corbin halls.
3. The space in front of Downs Hall and South Commons Dining.
lawn in front of Downs Hall

Event & Meeting Spaces for Summer Camps & Conferences

Event & Meeting Spaces for Summer Camps & Conferences

Summer camps and conferences may reserve the spaces featured on this page. You may reserve meeting space in any open building, regardless of where guests are staying. Priority goes to groups with a completed contract, after which reservations are first-come, first-serve.

All meeting spaces are internet equipped, but not all will have the full range of audio-visual equipment. The usage of some rooms includes a daily price charge, while other rooms are free to use. See the following table for details.

KU Student Housing can also connect you with on-campus partners to arrange other meeting space, which will be reserved and billed by those units. 

 

Summer camps & conferences event space price table
BuildingSpaceCapacityAudio-VisualPrice/Day
Daisy Hill CommonsClassroom 20849Yes$50
Daisy Hill CommonsConference Room 10816Yes$25
Daisy Hill CommonsConference Room 2078-10Yes$25
Daisy Hill CommonsStudy Area Yes$0
Daisy Hill CommonsStudy Rooms Yes$0
EllsworthConference Room 1538-10No$0
EllsworthConference Room 24116Yes$25
EllsworthConference Room 2438-10No$0
EllsworthLiving Room100+Yes$50
HashingerConference Room 33010-12Yes$25
HashingerConference Room 33212-15No$0
HashingerAcademic Resource Center No$0
HashingerDance Studio No$0
HashingerPractice Room No$0
HashingerTheater100+Yes$50
DownsConference Room 120Yes$25
DownsMeeting Room6Yes$0
GSPClassrooom 16120-25Yes$50
GSPHearth Room10No$0
LewisConference Room 218 No$0
LewisConference Room 220 No$0
Stouffer NorthConference Room 11210Yes$0