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Cancellation Policy and Charges

Cancellation by the University

The university reserves the right to terminate this contract due to emergency needs or other occurrence beyond the reasonable control of the university. In the event the university terminates this contract due to any act, order, regulation, or request of any governmental authority or agency or other occurrences including, but not limited to, natural disasters, floods, fires, tornadoes, riots, epidemics, pandemics or quarantines, the university will offer fair and reasonable credits of fees paid by impacted residents as appropriate and based on information available at that time. If the university invokes these force majeure rights the university will notify the impacted residents as soon as practicable.

Cancellation by the Resident

You may request cancellation of this contract through an on-line request form with Student Housing. Cancellation charges vary depending on the date and reason for request, as well as your student status at the university.

Before Check-in

This contract may be cancelled by submitting an online request. Cancellation charges (including applicable food plan charges) will apply.

After Check-in

After check-in, you must be approved for cancellation in order to be financially released from the full contract terms. The cancellation request is submitted through an on-line request. The official cancellation date is the date you check out and leave, not the date of cancellation request. Cancellation charges (including applicable food plan charges) will apply.

Cancellation requests are typically approved in the following circumstances:

  • Withdrawal from the university, failure to enroll, or academic dismissal
  • Assignment to a KU-sponsored internship, research project, or other KU program which requires living away from Lawrence
  • Completion of graduation requirements during the term of this contract
  • Marriage during the term of this contract
  • Compulsory military duty

Cancellation requests are considered for other unusual and compelling circumstances, including financial and medical hardship, which justify individual consideration. Documentation is required.

Cancellation requests are generally not approved when you remain enrolled but wish to move off campus, including to Greek chapter houses. Full academic year contract fees will apply.

Fall 2021 Semester Cancellation Fee Schedule

Date of Cancellation

Cancellation Fee Withheld

On or before June 1, 2021

$50 non-refundable application fee

June 2 through July 1, 2021

$50 non-refundable application fee plus $250

July 2 through Check-in or August 22, 2021

$50 non-refundable application fee plus $750

After Check-in or August 23 through September 6, 2021

25% of Housing Rate for Fall Semester

September 7 through October 4, 2021

50% of Housing Rate for Fall Semester

October 5 through December 31, 2021

100% of Housing Rate for Fall Semester

 

Spring 2022 Semester

Date of Cancellation

Cancellation Fee Withheld

On or before January 1, 2022

No Spring Rate Forfeiture

January 2 through January 17, 2022

10% of Housing Rate for Spring Semester

January 18 through January 31, 2022

25% of Housing Rate for Spring Semester

February 1 through February 28, 2022

50% of Housing Rate for Spring Semester

March 1 through May 14, 2022

100% of Housing Rate for Spring Semester

 

 

2020-2021 Academic Year Cancellation Fee Schedule

Appeal of Contract Cancellation Fees due to Academic Schedule changes because of COVID-19:
Student Housing realizes that adjustment of KU class schedules, with some courses only being offered online due to COVID-19, has led to uncertainty about whether a student wants to live on campus and take all on-line classes. Once course schedule changes finalize by KU in early August, should a student’s classes be changed to on-line and the student decides they would prefer to remain at home vs. living on campus at KU, the student may cancel their housing contract and file a cancellation appeal to be released from the $750 cancellation charge that is in effect starting July 16 and through move-in. As part of the appeal process, Student Housing will verify that the student’s classes are online and that the student is opting to instead live at their permanent address. In the event that international students would not be allowed to resume in-person study, they may file the same cancellation appeal as domestic students. 

 

Fall Semester Charges

On or before July 15, 2020 $50 non-refundable application fee
July 16, 2020 through check-in or August 23, 2020 $50 non-refundable application fee plus $750
After check-in or August 24 through September 7, 2020 25% of Housing Rate for Fall
September 8, 2020 through October 5, 2020 50% of Housing Rate for Fall Semester
October 6, 2020 through December 31, 2020 100% of Housing Rate for Fall

Spring Semester Charges

On or before January 1, 2021 No Spring Rate Forfeiture
January 2, 2021 through January 31, 2021 10% of Housing Rate for Spring Semester
February 1, 2021 through February 15, 2021 25% of Housing Rate for Spring Semester
February 16, 2021 through March 15, 2021 50% of Housing Rate for Spring Semester
March 16, 2021 through May 15, 2021 100% of Housing Rate for Spring Semester

Contract Cancellation

Before Check-in
Student Housing contracts may be cancelled by submitting an online request.

After Check-in
After check-in, submit an online cancellation request. Your official cancellation date is the date you check-out and leave, not the date you submit the request.

Cancellation requests may be approved (with applicable charges) for:
• Withdrawal from KU or failure to enroll – students must vacate facilities and cease use of dining centers upon withdrawal from KU.
• Unusual and compelling circumstances which justify special consideration (documentation must be provided)

Cancellation requests will not be approved for students who remain enrolled but wish to move off campus, including Greek chapter houses; full contract fees will apply.

Cancellation charges at a daily rate, up to July 6, 2021, are typically approved for:
• Assignment to a KU-sponsored internship, research project, or other KU program that requires living away from Lawrence
• Completion of graduation requirements during the term of the contract
• Marriage
• Compulsory military duty
• Academic dismissal

Students with approved cancellations will be charged according to the following schedule:

After check-in, approved cancellation charges are calculated as follows:
After move-in through July 6: prorated daily rate
After July 6: full contract cost - no refund

More than $200,000 in annual scholarships to returning residents
Academic success: More than 94 percent of first-time, full-time freshmen in student housing enroll for the next semester
5,100 residents choose student housing each year
Residence hall rates are almost $2,000 less per year than the national average for public schools
— College Board
$4 million alumni gift funded Krehbiel Scholarship Hall
Options include suites, private bedroom with shared bath, two-person rooms, scholarship halls, and apartments
Oswald and Self residence halls opened in 2015
One bill covers all costs: room, food, utilities, and wireless Internet
One of 34 U.S. public institutions in the prestigious Association of American Universities