Appeal of Contract Cancellation Fees due to Academic Schedule changes because of COVID-19:
Student Housing realizes that adjustment of KU class schedules, with some courses only being offered online due to COVID-19, has led to uncertainty about whether a student wants to live on campus and take all on-line classes. Once course schedule changes finalize by KU in early August, should a student’s classes be changed to on-line and the student decides they would prefer to remain at home vs. living on campus at KU, the student may cancel their housing contract and file a cancellation appeal to be released from the $750 cancellation charge that is in effect starting July 16 and through move-in. As part of the appeal process, Student Housing will verify that the student’s classes are online and that the student is opting to instead live at their permanent address. In the event that international students would not be allowed to resume in-person study, they may file the same cancellation appeal as domestic students.
Contract Cancellation Policy
For information on how COVID-19 affects the cancellation policy, see this information.
Student Housing contracts may be cancelled by submitting an online request. Instructions are found here. Contract cancellation charges (including dining, if applicable) for the academic terms listed below will apply.
After check-in, submit an online cancellation request by following these instructions. Your official cancellation date is the date you check out and leave, not the date you submit the request.
Cancellation requests may be approved (with applicable room and dining charges) for:
- Withdrawal from KU or failure to enroll – students must vacate facilities and cease use of dining centers upon withdrawal from KU.
- Unusual and compelling circumstances that justify special consideration (documentation must be provided)
Cancellation requests will not be approved for students who remain enrolled but wish to move off campus, including Greek chapter houses; full contract fees will apply.
Cancellation charges at a daily rate are typically approved for:
- Assignment to a KU-sponsored internship, research project, or other KU program that requires living away from Lawrence
- Completion of graduation requirements during the term of the contract
- Compulsory military duty
- Academic dismissal
Once a resident checks in to their summer assignment, they will be responsible for the cost of the summer contract term.
Due to COVID-19, the summer contract term in KU Student Housing will not have cancellation fees. To provide flexibility, should a resident need to move out prior to the end of the summer contract term, charges will be prorated based on a daily rate. The resident must complete the check-out process and return their key to have their summer rate adjusted.
2020-2021 Academic Year Cancellation Schedule
Fall Semester Charges
|On or before July 15, 2020||$50 non-refundable application fee|
|July 16, 2020 through check-in or August 23, 2020||$50 non-refundable application fee plus $750|
|After check-in or August 24 through September 7, 2020||25% of Housing Rate for Fall|
|September 8, 2020 through October 5, 2020||50% of Housing Rate for Fall Semester|
|October 6, 2020 through December 31, 2020||100% of Housing Rate for Fall|
Spring Semester Charges
|On or before January 1, 2021||No Spring Rate Forfeiture|
|January 2, 2021 through January 31, 2021||10% of Housing Rate for Spring Semester|
|February 1, 2021 through February 15, 2021||25% of Housing Rate for Spring Semester|
|February 16, 2021 through March 15, 2021||50% of Housing Rate for Spring Semester|
|March 16, 2021 through May 15, 2021||100% of Housing Rate for Spring Semester|