Cancellation Policy and Charges
Cancellation by the University
The university reserves the right to terminate this contract due to emergency needs or other occurrence beyond the reasonable control of the university. In the event the university terminates this contract due to any act, order, regulation, or request of any governmental authority or agency or other occurrences including, but not limited to, natural disasters, floods, fires, tornadoes, riots, epidemics, pandemics or quarantines, the university will offer fair and reasonable credits of fees paid by impacted residents as appropriate and based on information available at that time. If the university invokes these force majeure rights the university will notify the impacted residents as soon as practicable.
Cancellation by the Resident
You may request cancellation of this contract through an on-line request form with Student Housing. Cancellation charges vary depending on the date and reason for request, as well as your student status at the university.
Before Check-in
This contract may be cancelled by submitting an online request. Cancellation charges (including applicable food plan charges) will apply.
After Check-in
After check-in, you must be approved for cancellation in order to be financially released from the full contract terms. The cancellation request is submitted through an on-line request. The official cancellation date is the date you check out and leave, not the date of cancellation request. Cancellation charges (including applicable food plan charges) will apply.
Cancellation requests are typically approved in the following circumstances:
- Withdrawal from the university, failure to enroll, or academic dismissal
- Assignment to a KU-sponsored internship, research project, or other KU program which requires living away from Lawrence
- Completion of graduation requirements during the term of this contract
- Marriage during the term of this contract
- Compulsory military duty
Cancellation requests are considered for other unusual and compelling circumstances, including financial and medical hardship, which justify individual consideration. Documentation is required.
Cancellation requests are generally not approved when you remain enrolled but wish to move off campus, including to Greek chapter houses. Full academic year contract fees will apply.
Fall 2021 Semester Cancellation Fee Schedule
|
Date of Cancellation |
Cancellation Fee Withheld |
|
On or before June 1, 2021 |
$50 non-refundable application fee |
|
June 2 through July 1, 2021 |
$50 non-refundable application fee plus $250 |
|
July 2 through Check-in or August 22, 2021 |
$50 non-refundable application fee plus $750 |
|
After Check-in or August 23 through September 6, 2021 |
25% of Housing Rate for Fall Semester |
|
September 7 through October 4, 2021 |
50% of Housing Rate for Fall Semester |
|
October 5 through December 31, 2021 |
100% of Housing Rate for Fall Semester |
Spring 2022 Semester
|
Date of Cancellation |
Cancellation Fee Withheld |
|
On or before January 1, 2022 |
No Spring Rate Forfeiture |
|
January 2 through January 17, 2022 |
10% of Housing Rate for Spring Semester |
|
January 18 through January 31, 2022 |
25% of Housing Rate for Spring Semester |
|
February 1 through February 28, 2022 |
50% of Housing Rate for Spring Semester |
|
March 1 through May 14, 2022 |
100% of Housing Rate for Spring Semester |
2020-2021 Academic Year Cancellation Fee Schedule
Appeal of Contract Cancellation Fees due to Academic Schedule changes because of COVID-19:
Student Housing realizes that adjustment of KU class schedules, with some courses only being offered online due to COVID-19, has led to uncertainty about whether a student wants to live on campus and take all on-line classes. Once course schedule changes finalize by KU in early August, should a student’s classes be changed to on-line and the student decides they would prefer to remain at home vs. living on campus at KU, the student may cancel their housing contract and file a cancellation appeal to be released from the $750 cancellation charge that is in effect starting July 16 and through move-in. As part of the appeal process, Student Housing will verify that the student’s classes are online and that the student is opting to instead live at their permanent address. In the event that international students would not be allowed to resume in-person study, they may file the same cancellation appeal as domestic students.
Fall Semester Charges
| On or before July 15, 2020 | $50 non-refundable application fee |
| July 16, 2020 through check-in or August 23, 2020 | $50 non-refundable application fee plus $750 |
| After check-in or August 24 through September 7, 2020 | 25% of Housing Rate for Fall |
| September 8, 2020 through October 5, 2020 | 50% of Housing Rate for Fall Semester |
| October 6, 2020 through December 31, 2020 | 100% of Housing Rate for Fall |
Spring Semester Charges
| On or before January 1, 2021 | No Spring Rate Forfeiture |
| January 2, 2021 through January 31, 2021 | 10% of Housing Rate for Spring Semester |
| February 1, 2021 through February 15, 2021 | 25% of Housing Rate for Spring Semester |
| February 16, 2021 through March 15, 2021 | 50% of Housing Rate for Spring Semester |
| March 16, 2021 through May 15, 2021 | 100% of Housing Rate for Spring Semester |
Contract Cancellation
Before Check-inStudent Housing contracts may be cancelled by submitting an online request.
After Check-in
After check-in, submit an online cancellation request. Your official cancellation date is the date you check-out and leave, not the date you submit the request.
Cancellation requests may be approved (with applicable charges) for:
• Withdrawal from KU or failure to enroll – students must vacate facilities and cease use of dining centers upon withdrawal from KU.
• Unusual and compelling circumstances which justify special consideration (documentation must be provided)
Cancellation requests will not be approved for students who remain enrolled but wish to move off campus, including Greek chapter houses; full contract fees will apply.
Cancellation charges at a daily rate, up to July 6, 2021, are typically approved for:
• Assignment to a KU-sponsored internship, research project, or other KU program that requires living away from Lawrence
• Completion of graduation requirements during the term of the contract
• Marriage
• Compulsory military duty
• Academic dismissal
Students with approved cancellations will be charged according to the following schedule:
After check-in, approved cancellation charges are calculated as follows:
After move-in through July 6: prorated daily rate
After July 6: full contract cost - no refund
